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Assistant Site Manager

Closing date: 20240730
Reference number: SW-018177
  • Salary: Band C £28,000—£32,000 per annum
  • Job Type: Full-time
  • Employer: Dulwich Picture Gallery
  • Location: London
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ABOUT THE ROLE
The Assistant Site Manager provides practical support to keep the gallery, gardens and offices well maintained, safe and secure. It is mainly a practical job and requires lots of multi-tasking, working with the different teams.
An important aspect of the job is booking in contractors to carry out maintenance, making sure paperwork is saved and that compliance checks are carried out and recorded.
The Assistant Site Manager needs to be well organised, with an eye for detail, and ensuring that maintenance schedules and policies are followed.
Responsibilities also include some important security aspects of the site.
The Assistant Site Manager also supports events and exhibition changeovers and contributing towards the organisation being health and safety compliant.
The role also includes some out of hours on call responsibilities and deputising for the Site Manager when needed.

MAIN DUTIES
MAINTENANCE
• Divide up areas of work with the Site Manager and schedule and carry out minor building and gardens maintenance with the Site Assistants, and booking contractors for larger and specialist works. This includes preventative and reactive maintenance.
• Proactively book in, brief contractors and check works have been carried out to a high standard.
• Support the Site Manager with overseeing the contractors for the plant maintenance.

TEAM MANAGEMENT
• Take a lead in delegating tasks to the team and ensuring there is a system of urgent and non-urgent tasks. Ensure the Site Assistants have good working knowledge of the site and its systems (lighting, AV etc).
• Develop positive relationships with other departments.
• Carry out inductions for contractors and new staff/work placements etc.
HEALTH AND SAFETY
• Ensure the day-to-day health and safety of the organisation and follow all policies and procedures that are set.
• Support with carrying out risk assessments and writing incident reports where required and support other teams in fulfilling their health and safety requirements.
• Take the lead in keeping a record of health and safety training and identify and schedule new and repeat training for all staff.
• Take a role in fire drills and liaising with the emergency services.

SECURITY
• Follow the security policies and procedures set by the organisation.
• Support the Site Manager with the security systems (e.g., CCTV, intruder alarm) with support from our contractors- including general maintenance, fault resolutions and call outs.
• Take the lead on access control. Put in place a secure key system, keep key records and ensure the codes for keypads are regularly changed.
• Support with the security provision for artwork deliveries on site with the exhibition and curatorial teams including late night artwork arrivals (occasional).
• Receive Known Consignor training and follow requirements.
• Take the lead in booking security and H&S training for all DPG staff/stakeholders and maintaining up to date records.
• Maintain helpful links with the emergency services and security peers in other organisations.

OTHER
• Maintain cleanliness throughout by overseeing contractors or ad hoc cleaning by the site
• Maintain a very high standard of site presentation, especially in public areas.
• Be on the Gallery’s emergency and disaster plan call out list and attend site in the event of an incident.
• Be competent using the genie and the roof fall arrest system (training will be provided).
• Occasional basic IT and systems jobs involving hardware or contacting contractors.

PERSON SPECIFICATION
You will have….
• Experience of minor buildings maintenance
• Proactive and organised in getting things done.
• Competency in maintaining a to do list, being systematic but flexible in your approach to work.
• Experience of fostering an efficient and positive team.
• Some health, safety and security awareness.

To apply, send your CV to Andreia at andreia@southwarkworks.org.uk

Closing date: 30/07/2024

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