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HR Administrator

Closing date: 20240616
Reference number: SW-017471
  • Salary: £21K / 4 days per week
  • Job Type: Jobs
  • Employer: .
  • Location: London

Essential

Minimum 1 year experience in a HR or payroll role

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Job Purpose

We are looking for a committed team member who can support with the delivery of HR administrative services for a local publisher. Minimum 1 year HR experience required.

 

Main Responsibilities:

  • Timely and accurately process all HR administration of employee life-cycle events from onboarding to departure.
  • Own all HR administrative processes including but not limited to contracts, letters, recruitment, induction, references, exit interviews, organisational charts, probation, benefit schemes, and work experience.
  • Preparation of all relevant data for payroll in a timely manner and ensure the payroll report is updated.
  • Support the HR Business Partner and HR Director with the payroll process and liaise with the payroll provider.
  • Be the first point of contact for all HR administrative and general queries.
  • Post vacancies on agreed recruitment channels.
  • Input all staff information on HR system ensuring it is always kept up to date.
  • Keep employee’s electronic files up to date.
  • Monitor and manage the HRSupport and Talent inbox, ensuring emails are responded to in a timely manner or escalated to the HR Business Partner for support, and saved in employee files.
  • Create, update and own HR processes.
  • Assist in the preparation of HR reports and analytics to support decision-making and strategic planning.
  • Collate HR survey data such as exit interviews, equality questionnaires, etc.
  • Identify improvements to employee life cycle events to the HR Business Partner.
  • Provide administrative support on an ad-hoc and project basis as necessary.
  • Note taking at formal meetings, e.g. disciplinary, grievance, redundancy when required.
  • Perform various administrative tasks to support the HR department, such as filing paperwork, managing correspondence, and organizing HR-related events or meetings.
  • Always maintain confidentiality and ensure that letters or forms do not breach data protection legislation.

The above list is not exclusive or exhaustive and the job holder may be required to undertake such other duties as may reasonably be required.

 

Key Performance Indicators:

  • HR data integrity
  • Meeting deadlines
  • Owning and managing processes from starting to finish
  • Providing timely and accurate information
  • Quality of HR documentation such as contracts, letters, etc.
  • Effectiveness of internal and external relationships
  • Accuracy, relevance and timeliness of data and reports


Skills/Knowledge/Personal Attributes:

Essential:

  • Methodical approach to work.
  • Confident to manage processes independently.
  • Able to manage sensitive information appropriately and confidentially in line with GDPR.
  • Able to meet deadlines and deliverables.
  • Confident to ask questions and seek clarification.
  • Good written and verbal communication.
  • Good administrative skills.
  • Able to effectively gather and interpret information.
  • Able to prioritise and plan work activities effectively.
  • Able to multitask.
  • Accuracy and attention to detail.
  • Problem solving and decision-making skills.
  • Good numeracy and literacy.
  • Working knowledge of Microsoft Office suite of applications.
  • Able to collaborate with the team and wider business.
  • Able to adapt to change.
  • Effective time management.

 

Desirable:

  • Demonstrate sound judgement and understanding of proper escalation of queries.
  • Understanding of UK HR law.
  • Understanding of HR Policy and Processes.
  • Experience of ADP software.

Experience:

Essential

  • Minimum 1 year experience in a HR or payroll role

Desirable

  • CIPD Level 3 Qualifications or working towards

Dimensions: 

  • Entry level job into HR

 

To apply, email Andreia at andreia@southwarkworks.org.uk

Closing date: 16/06/2024

If you are a Southwark resident and would like help in applying for this job, or one that suits you, please register your interest below.

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