More

Administrative Assistant – Widening Participation & Access

Closing date: 20240115
Reference number: SW-015278
  • Salary: £20,800 pa (£26,000 pa pro rated)
  • Job Type: Jobs
  • Employer: Central School of Ballet
  • Location: London SE1
Register your interest

The Central School of Ballet is hiring for a Widening Participation and Access Assistant. The role is a permanent position for 30 hours per week (4 or 5 days a week).

Central School of Ballet has an international reputation for delivering a ballet focused degree course – a BA (Hons) Degree in Professional Dance and Performance. Central’s Junior School for younger dancers continue to attract hundreds of children. For those aspiring to a career as a dancer, our Associate programme, Spring and Summer courses and Dance Days give 11 to 16 year olds a taste of life at a vocational dance school. Central School of Ballet is committed to addressing issues of under-representation in ballet and Higher Education.

Central is looking to recruit an efficient, organised and friendly individual to provide administrative support on Widening Participation and Access projects, programmes and short courses.

For further information and an application form, please visit their website at https://www.centralschoolofballet.co.uk/about-us/work-with-us/

Applications close on 15th January, with interviews taking place on the 25th and 26th January.

Job Description

Job Purpose: To support the Head of Widening Participation & Access and Associate School and Short Courses Manager in the day-to-day running of the department and to provide administration support for all programmes and projects. To assist the department in the delivery of a broad range of programmes which come under the umbrella of Widening Participation & Access including the Junior School, recreational courses and courses for aspiring young people to enter into full time training; HE training and creative and educational projects which all contribute to widening participation.

Key Junior School Accountabilities:

  • To assist with the processing of applications for the Junior School, arranging trial classes, entering information into the schools’ database
  • To ensure prompt recording of payments and to chase outstanding fee payments as required.
  • To assist with the registration of pupils at the start of each term; meet and greet parents; and oversee the signing in process
  • To prepare and maintain the Handbooks for pupils
  • To administer mail outs
  • To minute Associate School staff meetings
  • To support the administrative preparation of annual performance opportunities and other one off additional activities
  • To liaise with the Finance Department to ensure that on-line payments correspond with enrolments and record all fees
  • To maintain information boards.
  • To assist with maintaining and updating the relevant sections of the website
  • To assist in producing marketing materials, including fliers and resource packs for participants.
  • To record and maintain records of students attending WP projects and to track their progression.

Key Accountabilities – Access:

  • To assist in the administration for Dance Days, Spring Course, Summer Courses and half- term courses including managing the application process, responding to enquiries, collecting and recording payments; confirming all arrangement with participants and managing the evaluation process
  • To support the preparation of marketing materials, including fliers and website as well as resource packs for participants

Key Accountabilities – Widening Participation Projects:

  • To assist in monitoring those students identified as ‘WP’ and to track their progression
  • Support administration for Widening Participation and Southwark projects.
  • To assist data monitoring for Widening Participation and Southwark projects.
  • To assist evaluation for Widening Participation and Southwark projects.

Key Accountabilities – Reception (Cover if required)

  • Answer all main switchboard telephone calls;
  • Welcome all visitors to the premises, ensuring that they sign-in;
  • Ensure that all students sign-in;
  • Deal with enquiries in a friendly, polite and efficient manner;
  • Ensure reception is tidy and ready for visitors at all times;
  • Assist in administrative duties and building issues as requested.

General Accountabilities

  • To support Head of WP and Access and Associate School and Short Courses Manager in researching and contributing to maintaining relevance of all programmes in-line with Central’s overarching artistic and strategic objectives and developments within the dance sector and national curriculum
  • To support implementing new initiatives
  • To assist, support and attend events and performances as requested
  • To support feedback and the collecting of feedback and data for reporting to funders and other key stakeholders, including the Office for Students and SEER/Applied Inspiration
  • To contribute towards fostering an inspirational and inclusive atmosphere
  • To exercise discretion / confidentiality in business, personnel and financial matters externally, particularly regarding press / media and potential competitors
  • To undertake other administrative tasks as required, including assisting with reception cover if needed.
  • To adhere to School policies, procedures and guidelines
  • To assist, support and attend events/performances as requested
  • To contribute to the operating values and ethos of the School as determined in its mission statement

Personal Specification

ESSENTIAL

  • Genuine desire and interest to develop a career within arts administration, that particularly supports education, training, and outreach
  • Excellent organisational and administrative skills with a systematic approach and a keen eye for detail
  • High standard of written and spoken English
  • Excellent time management skills with experience of working on own initiative and the ability to prioritise a varied workload and meet stringent deadlines
  • Excellent communication skills with colleagues
  • Excellent customer care skills with the ability to engage with a wide range of people across diverse communities – children, young people, parents/guardians, internal and external artistic and academic staff
  • Strong IT skills – Word, Excel, Outlook and Access. An interest in learning new software.

DESIRABLE

  • Appreciation of the performing arts / dance industry
  • Sound understanding of the needs and requirements of children and young people, including safeguarding .

 

Terms and Conditions

  • The post is being offered on a permanent basis and will be offered with an initial 6 month probationary period (in line with Central’s policy)
  • This post is based at the School’s premises, The Countess of Wessex Studios, 21/22 Hatfields, Paris Garden, London SE1 8DJ
  • The job is available on a 4 or 5 day a week basis. The hours of work are 30 hours a week (7.5 per day over 4 days or 6 hours a day over 5 days) plus an hour per day for lunch.
  • Attendance at some weekend and evening events may be required
  • In line with School Policy, this post requires a Disclosure & Barring Service Enhanced Disclosure
  • In line with School Policy, this post holder may be required to undertake a First Aid course at the beginning of their contract, and to attend refresher courses as necessary to ensure the qualification remains current
  • Holiday Entitlement = All English Bank & Public Holidays, plus 20 days per annum, rising to 25 days after completion of two years’ service plus the period between Christmas and New Year at the Director’s discretion – all pro-rated for part-time staff
  • Access to a workplace pension scheme with BC & E (People’s Pension) and enrolment with employer contributions at currently 3% of salary (subject to eligibility criteria)

The purpose of this document is to describe the key accountabilities that the person holding this position needs to achieve. It is not an exhaustive list of responsibilities of the role and in any event, the duties and requirements of this role may change from time to time as required by the School and/or Director.

Closing date: 15/01/2024

If you are a Southwark resident and would like help in applying for this job, or one that suits you, please register your interest below.

All Administration jobs